After School Club Rules & Guidelines
PORT CITY GYMNASTICS and/or PORT CITY KIDS GROUP, INC.
and/or CONTRACTORS
6724 Amsterdam Way, Wilmington NC 28405
Ph. 910-793-1921 Fax 910-793-1922
PORT CITY AFTER SCHOOL CLUB RULES & GUIDELINES,
TERMS, AGREEMENTS 2011/2012
(In this document Port City Gymnastics may be referred to as PCG and After School Club may be referred to as ASC)
Port City Gymnastics provides transportation to the “After School Club at Port City Gymnastics”. Our program is offered to children at the following elementary schools; Murrayville, Eaton, Ogden, Blair, Wrightsville Beach and College Park. Activities include: free play in the gym, board games and crafts, as well as homework and snack time. WE ARE NOT A DAYCARE! We help develop happy, healthy children. Homework and games are essential to our program. We are a free-to-come-and-go facility and our stock in trade is well-rounded children. Your child will get lots of physical exercise. They will practice discipline, manners and respect for teachers, parents and other students, as well as themselves. They will gain self-esteem and confidence through our program. Your child’s positive attitude will be encouraged and will carry over into school work and all other activities. Tutoring programs are also available at the front desk.
Allisen, Trish, Joe and the After School Club Team want to welcome you to Port City After School Club. Most of us are parents and understand the frustration that sometimes comes with after school care. Being onsite owners, we take pride in our programs and participate in them daily, whether it be picking up the children or helping with homework. If at any time you feel there is a problem, please come see us…we know we can resolve any issue in a fair and balanced manner. We want you to know that your child’s safety and wellbeing is our utmost concern. We schedule our staff around the number of children enrolled. We are somewhat flexible; however, there is a balance necessary to ensure your child gets the care that you expect. With that in mind, there are a few rules that must be followed.
Daily Schedule…After the children arrive at the gym, they will put their school items into a locker in the ASC room and move to the front or back gym for game time and free play. This time is for the kids to burn off some of their energy from a long day in class. They will play games, tumble on the tumble track, roll on mats and play organized games each day. At 4:00pm the children will return to the ASC room for snacks. After snack time, they will be divided up into homework and non-homework groups. Children with homework will be assisted by the staff, all other children will only be allowed quiet time, reading or coloring. If you allow your child to bring a DSL game, they are only allowed to play it after 5:00pm, no exceptions. We are not responsible for any DSL units or games of any kind.
Snacks… We provide snacks each and every day. If your child wants to purchase something different than what we serve, they are free to do so. We do not provide lunches. If your child is here for early release or other non-school days, you must pack a lunch that doesn’t need any refrigeration or preparation.
Daily Pick-ups…When you ask PCG to pick-up your child, we are obligated to make sure that we do that. We have a roster that is followed each day. When we get to the school and your child is not there or has been moved to a car rider, we have to verify that information. This puts a strain on the system, for the school as well as PCG. We cannot return to the gym or continue on our route to the next school until we have verified the whereabouts of your child. That takes up time for PCG and the school administrators. If your child is scheduled to be picked-up by PCG and he/she is out of school or has been picked up early from school for any reason, YOU MUST NOTIFY PCG in a timely manner. We will assess a $5.00 charge to your account for each incident of non-notification.
After School Care Ends at 6:00PM… We understand the traffic in Wilmington, and at times you may be late….we will allow you the first 10 minutes. After 6:10 there will be a late charge of $10.00 per 15 minutes. There are always special situations, call us - we are very understanding. Pick-up by 6:00 PM, LATE FEES APPLY.
Half-Day Pickups…For scheduled half-day and emergency early release days, PCG will pick up children per our daily roster. We receive emergency telephone notifications from all the schools and will be aware of any changes in the school schedules. If your child is not scheduled to be picked up on a day when an early release is announced, please contact the school and the gym ASAP to request that PCG pick up your child.
Teacher Workdays/No School Days…PCG will provide full day camps for scheduled No School days. Please refer to the PCG Calendar posted on the website, in the gym and in the after school packet. You may drop your child off after 7:00am; pick-up by 6:00pm, late fees apply.
Intersession Camps for Year-Round Schools…PCG will be providing intersession camps for all year-round school children, space is limited for these spots and currently enrolled PCG students have 1st priority for all available spots.
Billing… When you enroll in PCG-ASC you are holding a slot in the program. We schedule our staff according to our enrollment each week. Therefore, we cannot prorate your bill for missed ASC days due to sickness, vacation, doctor visits, snow days or any other days missed, unless a Tuition Prorate Request Form is fill out in the required time frame. Your account can ONLY be prorated if you notify PCG by email (pcg1@bellsouth.net), fax (910-793-1922), or by submitting a Tuition Prorated Request Form, seven (7) days in advance of the intended pick up change. The form is available in the office or on the PCG website (www.portcitygymnastics.net) under forms. No Exceptions.
Payments…Dues are PREPAID - payment is due each Friday, before the scheduled week. We do not print bills each week, unless your account is past due. Detailed bills can be requested at the office for those who have flex plans. PCG will send out annual After School Care Statements with Tax ID Number on or before January 31st of each year for tax purposes.
Auto Payment…PCG has an auto-payment program for credit cards and EFT (Electronic Funds Transfer). You will be billed for the month in advance; all adjustments will be calculated and credited to the account in the following month.
Refunds…PCG does not issue refunds, we will credit your account with any discrepancies.
Late Payment Fee…There will be a $5 late fee added to any account that is not paid current by the Tuesday of the week due. As owners and parents we understand the cost of after school care, we will work with any parent regarding payment issues. As a parent is your responsibility to notify PCG if you are having financial problems with the account.
Late Pick up Fee… After 6:10 there will be a late charge of $10 applied to your account per 15 minutes. There are always special situations call us - we are very understanding.
Fee Schedule… Full Time Pick-up
5 days/week…………………………………………$65.00/week
Includes all fees for any Teacher Workdays, Half days, Early Release days, or No School days. Your account will be billed $65 each week at a flat rate – no extra charges for days out of school or half days. (EXCEPT: Thanksgiving & Christmas Holidays & Spring Break)
Part Time Pick-up
Daily ASC………………..…………………………….$15.00/day (2-day minimum)
All day camp…………………………………………$25.00/day
Half Day camp………………………………………$20.00/day
Late Pick-up fee……………………………………$10.00/15 min after 6:10pm
Late payment fee………………………………….$5.00 per incident
Intersession Camp
5 days/week………………………………………….$120.00/week
Daily……………………………………………………..$25.00/day
